Knowing how to find a choir for an event can make the difference between a forgettable gathering and a show-stopping moment your guests talk about for years
Whether you’re organising a wedding, corporate function, or community celebration, the right choir can bring a unique energy to your event. But with so many options out there, it’s easy to feel a bit lost when it comes to choosing a group that truly fits the vibe you’re after. This guide is here to make the whole process easier, clearer, and hopefully a bit more enjoyable too.
If you’re after atmosphere, connection, and vocals that give you goosebumps – you’re in the right place.
How to Find a Choir for an Event That Fits Your Occasion
Before you start searching online or asking around, it helps to get clear on what you actually need. Not every choir is suited to every kind of event, and knowing what you’re looking for will save you time later on.
Think about the type of event you’re planning
A choir that works beautifully at a wedding might not be quite right for a business conference or a public celebration (although, hello nice to meet you – we do both!). Some specialise in intimate, emotional performances, while others are all about big energy and crowd interaction.
Here are a few examples to help you shape what you’re looking for:
- Weddings – a soulful wedding choir that brings romance, heart, and harmony
- Corporate events – a slick, polished group that can uplift a professional setting
- Community festivals – a high-energy performance choir that gets people clapping along
- Memorials or ceremonies – a sensitive, thoughtful approach with an emotional connection
Consider your venue
A 30-person choir might sound amazing in a cathedral, but feel overwhelming in a small function room. On the flip side, a small vocal group might not have the same impact in a large, open space.
Thank about:
- Acoustics – Will sound carry naturally, or will you need amplification?
- Space – How much room is there for the choir to perform and move?
- Volume – Will the performance blend with the event, or overpower it?
Choose a style that matches your vibe
From gospel to pop, classical to contemporary, most choirs have their own style and strengths. Some singing groups are highly versatile and can tailor their setlist, but many will have a clear identity that shapes what they do best.
If you’re not sure what style you’re after, check out a few videos online to see what gives you that instant “yes, that’s it” feeling.
Where to Look When Figuring Out How to Find a Choir for an Event
Once you know what kind of choir you’re after, it’s time to start the hunt. Luckily, there are plenty of ways to find great options — some quicker, some more personal.
Booking platforms and entertainment agencies
There are plenty of websites out there that offer curated lists of choirs for hire. You can search by location, see reviews, and get a feel for pricing and style all in one place.
But, fair warning — these sites often add a booking fee, and you might not get to speak directly with the choir themselves. It can feel a bit like going through a middleman. If you’re after a more personal experience or want to skip the extra costs, you’re usually better off going direct.
Contact choirs directly
Many choirs have their own websites and social media pages, so if you already have a name in mind or find a singing group you like, it’s worth reaching out to them yourself.
The benefits?
- No added platform fees
- Direct communication, so you can ask exactly what you want
- A better feel for the choir’s personality and approach
Ask local networks
You’d be surprised how many amazing choirs are right under your nose. Try:
- Churches – many have in-house choirs or know local groups
- Universities and music schools – packed with skilled vocalists
- Friends and colleagues – especially those in events, music or theatre
Loads of choirs now post clips of past performances online. It’s a quick way to see what they actually sound like in action — and whether their vibe matches yours.
How to Find a Choir for an Event That Actually Delivers
Once you’ve gathered a shortlist, it’s time to figure out who’s the real deal. It’s not just about how they sound (though that’s a big part of it). It’s about how they work, communicate and fit into the overall flow of your event.
Listen before you book
Always ask to see or hear recordings of past performances. Most professional choirs will have:
- YouTube videos or live clips on their website
- Social media reels showing recent gigs or events
- Audio demos or showreels they can send directly
You’re listening for vocal quality, sure — but also energy, connection and stage presence. Do they look like they’re enjoying it? Does the audience respond? That says a lot.
Read reviews from real people
This ones really important. Check out what others have said about their experience working with them…
What to look for:
- Were they easy to work with?
- Did they turn up on time and prepared?
- Did they adapt well to the event atmosphere?
Pay attention to how they communicate
First impressions count, and that goes for emails and phone calls too. If a choir responds quickly, answers your questions clearly and seems genuinely excited to be involved, it’s usually a good sign.
On the flip side, if you’re waiting days for a reply or getting vague answers, that might be what the rest of the experience is like too.
Questions to Ask When Figuring Out How to Find a Choir for an Event
Even if a choir sounds perfect on paper (or video), it’s worth having a proper conversation before you commit. A few simple questions can help you avoid misunderstandings and make sure everyone’s on the same page.
Are you available on my date?
Sounds obvious, but it’s always the first thing to check. Some choirs book up months in advance, especially during peak wedding and holiday seasons.
What’s included in your fee?
Make sure you know exactly what you’re paying for. Ask:
- How many singers will be performing?
- Does the fee include travel and setup time?
- Are there extra costs for song requests or special arrangements?
Can you customise your setlist?
Some choirs are happy to learn a few specific songs for your event — especially if they’re meaningful to you or your guests. Others might stick to a pre-set repertoire. Neither is wrong, but it’s good to know what you’re working with.
If you’re planning a wedding, for example, it’s lovely to find a wedding choir that can perform a special song during the ceremony or first dance.
What equipment do you bring (or need)?
Find out:
- Do they bring their own microphones or PA system?
- Do they need access to electricity?
- Will they require a soundcheck before guests arrive?
This helps avoid last-minute surprises, especially if your venue has limitations.
How to Find a Choir for an Event That Goes Smoothly on the Day
Once you’ve booked your choir, the goal is to make everything run like clockwork on the day itself. A little bit of planning goes a long way here. Both for your sake and theirs.
Confirm the essentials ahead of time
A quick checklist to tick off in the week before the event:
- Arrival time – when are they getting there, and how long do they need to set up?
- Performance slot – when exactly will they be singing? Are there multiple sets?
- Breaks – if they’re performing more than once, will they need downtime between sets?
Even the most experienced performance choir will appreciate having things clearly laid out in advance.
Coordinate with your venue
Make sure your venue knows a choir is coming — and what they’ll need. It helps to confirm:
- Space for the group to stand and perform
- Any equipment requirements (like power sockets or mic access)
- If there’s a private room for them to warm up or wait before performing
The smoother this is behind the scenes, the better the performance will be out front.
Give them a point of contact
Whether it’s you, your event planner or a trusted friend, it really helps to have one person the choir can check in with on the day. It saves confusion and means any quick decisions can be made without delays.
How to Find a Choir for an Event Without the Stress
Choosing the right choir doesn’t have to feel like a gamble. Once you’ve worked out what you’re looking for, searched in the right places, and asked the right questions, the whole process becomes surprisingly straightforward — and even quite fun.
Whether it’s a small, intimate moment or a big crowd-pleasing set, the right singing group can completely transform the atmosphere of your event. You’ll remember it, your guests will talk about it, and it’ll be one of those special touches that makes the day stand out.
Whilst you’re here, why not get in touch with us to see if we’d be a good fit to perform at your wedding.
